Dashboard

Quadra Suite dashboard enables an easy view of the status to plan your day. As the team members enter information, the dashboard updates automatically with an up-to-date view of the current status of projects, while it is happening. Using the Dashboard, it is easy to identify those projects which are on track and those that are behind. This User Views give the detail checklist related to all projects, project booking status, weekly financial status, profitability analysis, cost breakup, enquiry Vs conversion rate and many more information. Access the details on any of these items by simply clicking on them and you are on your way.

Land Management

This module begins with the identification of land and other details of purchasing the land like land visit details, feasibility entry by various level, land agreement details, land registration details, land owner payment and land broker payments. This module is integrated with the finance module for posting the land purchase expenses and its payments.

Legal Management

This module handles the routines of legal department like court case details, case hearing schedule, allocate responsible person for follow-up, lawyer/legal consultant definition, and legal consultant payments.

Liaison Management

This module allows defining several statutory activities like Get NOC from pollution control board, getting electricity and water connection, allocating one person to follow-up for each statutory activity, notification to the responsible person for follow-up and statutory payments.

Tender Bid Management

Contractors can bid the tenders received from various sources. It enables to define project details, prepare and submit tender quotes and can quote for any number of projects. This module allows entering BOQ details given by client for quoting and upload BOQ from excel. System enables to edit BOQ activity by changing rate or coefficients in the activities to arrive the final tender rate. This module enables to enter payment request for application fee, EMD Amount or any other payments for tendering purpose. This enables to enter Work Order Details and other related details regarding the awarded work and also enter the reason for rejection if work is rejected. This Module is Comprised of Tender Project, BOQ Entry and Editing, Tender Payment, Work Order Awarding & Rejection, and Work Order Variation.

Estimation

This module enables to find out total estimate of projects and can control the other modules like purchase and contractors billing to not to purchase or subcontract the items more than the estimated quantity. User can also find out the quantities of material required, labor required, subcontract required, equipment required and other elements required for each stage. This module controls the project cost in each stage and get the estimate Vs actual for each stage.

Material Management

This module deals with the entire purchasing activities of the construction materials. It is comprised of Material Procurement Management, Purchase Order Management and Inventory Management.

Material Procurement management

Material Procurement Management deals with the purchase requests and its approvals from the site. This module enables to define the material category, material group, actual materials, the vendor from whom we are purchasing the material, the storage location where the materials are stored, price element which is used while entering the quotation and PO like basic price, discount, transportation, service tax, duty, VAT etc. User can generate request automatically based on the estimate as well as project scheduling.

Purchase Order management

Purchase Order Management handles collecting the quotations, preparing the purchase order and invoice. This feature facilitates to enter the quotation in the system or copy documents from RFQ to create quotation. This module has option to generate PO manually or automatically. User can also enter the request from the purchase department to release advances against the Purchase Order.

Inventory Management

Inventory Management deals with materials receipts, inter project transfer of materials and material issue. This module facilitates to identify or check the materials ordered in the PO have arrived or not. User can add the inventory to the storage location, once the material is been accepted. This module allows to issue the materials to the project store once request for consumption is been rose. User can enter the transfer details of the materials from one storage location to other storage location.

Contractors Billing

This module facilitates to handle their Subcontractors very easily. It is comprised of Contract Management, Tender Management, Work Order Management, M-book Management and Billing.

Contract Management

User can define the contractors of the company and then user can select or finalize the contractor based on standard criteria.

Tender Management

Tender Management facilitates to define project, block, opening and closing date, application fee details, general conditions and other activities. After getting tenders from different contractors then user can compare, negotiate and finalize.

Work Order Management

Work Order Management facilitates to define the details of the work to be executed by the contractor based on the tender. User can define Contractor, Work Order No and Date, Starting Date, Completion Date, Retention Rate, Tax Rate and many more.

M-Book

M Book facilitates to enter the progress of work on daily or weekly basis, quantity of work to be done on each day/ during the period and it can be fed into the system in LBD format. Once you select the project & Work order, System will display the corresponding details on the screen.

RA Bill

User can prepare RA Bill by taking the quantities from the Measurement book and rates from the work order. Retention, advance deduction and other deductions can be done while processing the bill.

Labour Management

This module enables to have all the information regards to the labour category, labour type, and shift details, billing type, labour payment, labour work order and labour transfer.

Plant & Machinery

This module allows to define the details regards to Plant & Machinery like material, vendor, material brand, price elements, terms of payment for purchasing, purchase request to be made, sending quotations to vendor for price enquiry, quotation validation, placing the purchase order for the vendor, and purchase order advance.

Fixed Asset Management

This module facilitates to define catalogs for different asset groups with all details related to the asset, supplier, manufacturer, etc. Easy to track all company assets with their value and conditions, maintain inventory of any kind of assets you wish, carry information about the asset condition, value and replacement cost and perform asset depreciation.

Enquiry Management

The main purpose of this module is to proper follow-up the enquiries so that the sales should not be missed because of the lack of follow-up. It is comprised of enquiry registration, project details, lead management, competitor analysis, Follow up and responses, Site visit follow up and responses, sales person incentive and broker commission.

Client Management

Client Management helps to handle their customers effectively. It is comprised of customer registration, payment schedule, customer extra work, client car park allotment, client interest generation, interest waiver, customer transfer, customer cancellation, cheque bouncing, and demand letter generation.

Marketing Financials

This module enables to handle marketing expense incurred in the promotion of the product. This module deals with the creation of the marketing expense break down structure, the activity wise elements will be created and the expense item will be linked to this structure. The budget for that particular activity & element will be estimated, and the budgeted amount can be revised. User can define the vendor, service order, service bill, terms of payment, and retention amount release to the vendor after the completion of the work.

Financial Accounts

Quadra Suite gives you complete financial management solution. The integrated finance with other modules with the automatic postings gives user to manage, track and maintain financial health of the enterprise. User can get deep operational insight, unifies strategic action, and measures results quickly. This module offers depth of functionality in accounting, reporting, and financial analysis. This is comprised of chart of accounts creation, general ledgers linking to company, tax masters, opening balance entry, cash budgeting, voucher entry, voucher posting, bank reconciliation, inter-company fund transfer, accounts payables and account receivable.

HRMS

This module helps to handle the routine Human Recruiting process with enabling the organization to build pools of potential talent. It is comprised of consultant definition, HR circulars, notifications, awards to employee and disciplinary action against a employee , job vacancies code creation, man power request from other departments, applicant registration, scheduling the interview, employee appraisal, employee training, and employee portal.

Salary & Payroll

This module enables to handle employee related routine information like defining the employee masters, employee profile definition in the system, statutory details for the employees, salary configuration, pay scale, employee project wise allocation, OT setting and OT calculations, salary processing, gratuity treatment, PF/PT/ESI payments, employee salary payment, leave treatments as per the company policies and procedures, bonus, incentive, providing loans to the employee, and expense reimbursement.

Employee Portal

All the employees can login to the employee portal and they can view the details like personal information, benefits and payments, loan details, loan requests, leave request entry, HR department notifications, HR policies and procedures, holiday list, expense reimbursement, and training programs.

Project Scheduling

This module enables to schedule and monitor the project activities. User can put the start date and end date for activity. Based on the estimate details system will give the requirements of material, labour, equipment and subcontract between particular dates.

Vendor Portal

Vendor can login to the portal and view their RFQ, enter their quotations, view PO details, GRN details, invoice details, payments details, vendor’s ledger details etc. Whenever the vendor enters the quotation, one notification will come to the purchase department.

Contractor Portal

Contractor can login to the portal and view the tenders, submit the quote for the tenders, view the work orders given to them, processed bill details, retention details, payment details, advance details etc.

MIS

MIS provides a link to all other modules with the important reports. You will get MIS reports for enquiry vs. conversion, plan vs. actual, birds eye view, trial balance, balance sheet, financial reports, tax reports and many more.

Lease & Rental

It is easy to handle the routine business of the flat/apartment leasing and renting process. It is comprised of lease entry, enquiry, lease and rental agreement/receipt, broker payment, and security deposit refund.

After Sales

This module allows entering all the details related to after sales in to the system and user can create the after sales masters, linking the unit for the services, generate the services bill to the client and collect the receipts, service request from the client to the responsible person and the security deposit.